Annual Review Process (meeting notes)This is a featured page

Notes from Meeting with Stephanie re: Annual Review Process (4/17/2008)

  • Each student will receive a letter from Stephanie about how the review process went for them. This letter will reflect the committee's assessment of your progress in the program.
  • Problem: Lack of content from either the student or his/her advisor. You will receive your annual review form back if there is not enough content. Advisors will also receive their review forms back if they do not have enough content. It is difficult for Stephanie to write something if she doesn't have sufficient content from both students and their advisors.
  • Process: (1) Student prepares draft of their review form; (2) Student meets with his/her advisor to get suggestions and comments; (3) Submit it to Sue; (4) Advisor submits their review of you.
  • When you send your form to your advisor, make sure you have sufficient content to jog your advisor's memory about what you have done during the year. Then your advisor can include it in their review of you.
  • If your advisor is not on the doctoral committee, all the committee has to rely on are the pieces of paper you and your advisor submit.
  • Your review letter will tell you if you're in good standing or not (Note: Excellent, Good, etc. ratings are no longer being used). If you're not, you will be on probation. The letter will tell you why you're on probation and what you have to do, by when, in order to get off probation. Stephanie emphasized that you will not be put on probation out of the blue.
  • Stephanie is on the doctoral committee -- Go talk to her if you have any concerns. She and Sue are our advocates in the room (during the meeting of the doctoral committee). Let her know about positive stuff, too -- anything you want her to know. During evaluation time, remind her or Sue about any conversations you've had with them. Stephanie can find a way to convey confidential information in a way that maintains the student's privacy.
  • On your review form, include what you would include on your CV. Use an official citation style (such as APA). Be sure to include any publications/posters/etc. that were not accepted as well as those that were.
  • Be specific about your educational goals. You can include your own personal goals, too. The purpose is to see where you are with respect to the expected milestones. If you're behind or you think you will be behind, explain why. Talk to your advisor about the best language to use for this.
  • Advisor's review form contains the following questions: (1) Please tell us about student's progress, strengths, and weaknesses. Provide enough detail to be informative to the committee's discussion and for the program director's evaluation letter to the student; (2) If English is a second language, how is the student doing with oral and written proficiency?; (3) This student is in good standing in the program (Advisor checks either "Yes" or "No" -- if "No", the advisor needs to provide an explanation); and (4) Will you fund this student next year? If so on what account?
  • Talk to Stephanie (preferably beforehand) if you have any concerns (see #8 on our review form).
  • TAPS sheet is very important -- make sure you submit it. It lets them quickly and easily see what we've completed and what we have left to do.
  • We turn in: (1) Our review form; (2) Our TAPS sheet; and (3) Our CV. Sue gets our transcripts from the online system.
  • Our review forms are due 4/21. Our advisors' reviews for us are due one week later (4/28). The committee meets very shortly thereafter.
  • Overall -- the annual review process is more about the process than about the final document that gets produced in the end (your review letter from Stephanie).
  • Stephanie will prepare our review letters and send them out by year (i.e., first-year students first, then second-years, then ...)
  • Feel free to talk to Stephanie about your review letter. She appreciates any feedback.
  • Grad Tools: As you pass things in to Sue, things will get checked off. This checklist lets you verify that Rackham and SI both know what you've done. If you've done something and it doesn't show up on your checklist, check with Sue. [Note: To set up grad tools, see: http://gradtools.umich.edu/help/StuCreating.html]


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bstjean 		Latest page update: made by bstjean , Apr 17 2008, 3:42 PM EDT (about this update About This Update bstjean Edited by bstjean

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